RC Hospitality Solutions and 30A Escapes LLC

30A Escapes - Office Administrator

Santa Rosa Beach, FL - Full Time

Come join our team! 

Are you passionate and motivated about the Hospitality Industry? 

30A's Top Boutique Rental Management company specializes in providing our owners and high-end clientele with the best customer service possible. It's time for us to add another professional to the "Escapes Family."

Position Summary/Objective: 
The Office Coordinator will be responsible for assisting the Executive office and ensuring all departments achieve the highest level of service delivery in the most efficient and effective manner possible.  
 

Essential Functions: 
•    Oversee general office operations, including ordering supplies, managing mail, and maintaining office organization.
•    Coordinate office communications and assist with scheduling meetings.
•    Maintain accurate records and filing systems, both digital and physical.
•    Assist with company-wide document management and internal communication tools.
•    Provide direct administrative support to the General Manager, including scheduling meetings, drafting correspondence, and preparing reports.
•    Assist in tracking operational projects, ensuring deadlines and compliance requirements are met.
•    Conduct research and compile data to support decision-making and strategic planning.
•    Act as a point of contact on behalf of the General Manager for internal and external inquiries.
•    Ensure all properties comply with Short-Term Rental Ordinances (STRO), including permit applications, renewals, and record-keeping.
•    Monitor regulatory changes with STRO and update internal policies accordingly.
•    Maintain detailed documentation of rental licenses, occupancy limits, and tax requirements.
•    Serve as the primary point of contact for county officials, HOA representatives, and legal entities regarding rental compliance.
•    Track and manage office and field equipment, including phones, computers, and other devices.
•    Oversee email account setup and management for new and existing employees.
•    Assist in setting up and maintaining office technology, including Wi-Fi networks, software applications, and security protocols.
•    Work with IT vendors to resolve technical issues and implement updates.
•    Other duties as assigned.

Skills
•    Strong critical thinking and problem-solving skills.
•    Outstanding numeracy and literacy skills.
•    Excellent oral and written communication skills.
•    Proficient in Microsoft Office and other software applications.
•    Strong organizational and time management skills.
•    Candidate must have a keen attention to detail.
•    Ability to work in a fast-paced environment.


Physical Demands: 
•    Most work tasks are performed indoors.  Temperature is moderate and controlled by resort environmental systems.
•    Must be able to sit at a desk for up to 6 hours per day.  Walking and standing are required the rest of the working day.  Length of time of these tasks may vary from day to day and task to task.
•    Must be able to lift up to 15 lbs. occasionally.
•    Requires manual dexterity to use and operate all necessary equipment.
•    Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, electric typewriter, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.  

Experience
One to two year’s prior experience as administrative preferred.  Ability to maintain highly confidential information.  

Education        
High school diploma or equivalent.

 Benefits:

Competitive Wage starting at $22 p/hr

Paid leave after 90 days

Medical/Dental/Vision Insurance 

Other Insurance Options Available

Paid Holiday Pay after 90 days

Great Match - 401K Options


Each associate brings unique skills, talents, experience, history, and culture to our company. We offer competitive wages and benefits including paid time off and 401K, a supportive team, training and development programs, and a beautiful working environment! Come join one of the fastest-growing companies in our area as we strive to exceed expectations and build lifelong memories for our guests. 

Apply: 30A Escapes - Office Administrator
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APPLICANT’S ATTESTATIONS

I understand that if I am hired, my employment will be for no definite period, regardless of the period of payment of my wages. I further understand that I have the right to terminate my employment at will at any time with or without notice or reason, and 30A Escapes LLC, hereinafter "the Company", has the same right. No one other than the COO of the Company has authority to modify this relationship or make any agreement to the contrary. Any such modification or agreement must be in writing.

I understand that the Company reserves the right to require me to submit to a drug test at any time and also reserves the right to require me to submit to an alcohol test and/or medical examination to the extent permitted by law. I further understand that the Company may contact my previous employers and I authorize those employers to disclose to the Company all records and other information pertinent to my employment with them. I release my previous employers from any liability as a result of their disclosure of information about me to the Company. I also authorize the Company to provide truthful information concerning my employment with it to my future prospective employers and I agree to hold it harmless for providing such information.

I further understand that if employed I will be on a 90-day introductory period, and that termination for unsatisfactory performance during that period will not result in any Company responsibility for unemployment benefits. I further understand that completion of the introductory period does not confer any expectation of continued employment, and that if employed, my employment will be for no definite period and “at-will.”*
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