RC Hospitality Solutions - Administrative Operations Coordinator

Panama City Beach, FL

Full Time

Community Association

Entry Level

The Community Association Administrative Coordinator is responsible for supporting daily front office operations and administrative functions for the Community Association. This role provides consistent, professional service to boards of directors, homeowners, vendors, and guests while supporting Association Managers and the Accounting Department. The position serves as a primary point of contact for administrative coordination and assists with training initiatives and process improvements.

This position will be supporting the Community Association Office within Bay Point Community Association.

Why Join Our Team?

Are you motivated and passionate about the hospitality industry?
Do you have a sense of fun?
Are you enthusiastic about serving others?

If so, RC Hospitality Solutions may be the perfect fit for you.

RC Hospitality Solutions is one of the most well-established and influential management companies in Northwest Florida. We manage homeowners associations (HOAs), resort activities, and food and beverage operations across some of the largest and most desirable properties in the region. Our associates will tell you—we work hard to exceed expectations in every community we serve.

We are committed to our core values of Integrity, Teamwork, Accountability, Service, Loyalty, Respect, and FUN. These values guide how we work together, how we serve our communities, and how we support one another every day.

Each associate brings unique skills, talents, experience, history, and culture to our organization. In return, we offer competitive wages and benefits, including paid time off and a 401(k), a supportive team environment, training and development programs, and the opportunity to work in a beautiful setting along the World's Most Beautiful Beaches.

Come join one of the fastest-growing companies in our area as we strive to exceed expectations and create lasting memories for our guests and communities.

Essential Duties and Responsibilities

Other duties may be assigned.

Oversee and coordinate the distribution of resident credentials and vendor passes
Support front office staff to ensure prompt, professional service to owners and guests
Maintain accurate records of onsite vendors, key issuance, and vendor logs
Provide administrative support to Association Managers and the Accounting Department
Maintain and update association websites and internal databases
Draft and distribute communications to owners on behalf of Community Association Managers
Receive and screen phone calls, resolving issues or routing appropriately
Track and follow up on maintenance work orders in coordination with maintenance staff and/or vendors
Ensure compliance with office procedures and recommend process improvements
Serve as liaison between the board of directors, committees, association manager(s), and accounting department
Create and distribute board and committee meeting minutes and related documentation
Perform other duties as assigned

Compensation:
Pay starting at $18.00/hr

Qualifications

Education and Experience

High school diploma or equivalent required
Minimum of two to three years of experience in office management, administrative support, or customer service
Experience in a lead or supervisory administrative role preferred

Computer Skills

Working knowledge of Microsoft Office (Word, Excel) and Google Suite
Experience using property management systems; AppFolio experience preferred

Physical Demands

The physical demands described are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Ability to occasionally lift and/or move up to 15 pounds
Required vision abilities include close vision, distance vision, and the ability to adjust focus
Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear
Occasionally required to stand, walk, stoop, kneel, crouch, or crawl

Work Hours

Regular attendance is required in compliance with company standards
Primarily day shift hours
Must be available to work weekends, holidays, and flexible hours as business needs require
Attendance at all board and committee meetings is required; some meetings may occur outside normal operating hours

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Who referred you to this position? Enter their first and last name here.

Do you have a valid driver's license?*

What's your citizenship / employment eligibility?*

Are you 18 years of age or older?*

Desired salary

Earliest start date?

Can you work weekends?

Can you work evenings?

APPLICANT’S ATTESTATIONS

I understand that if I am hired, my employment will be for no definite period, regardless of the period of payment of my wages. I further understand that I have the right to terminate my employment at will at any time with or without notice or reason, and RC Hospitality Solutions, hereinafter "the Company", has the same right. No one other than the COO of the Company has authority to modify this relationship or make any agreement to the contrary. Any such modification or agreement must be in writing.

I understand that the Company reserves the right to require me to submit to a drug test at any time and also reserves the right to require me to submit to an alcohol test and/or medical examination to the extent permitted by law. I further understand that the Company may contact my previous employers and I authorize those employers to disclose to the Company all records and other information pertinent to my employment with them. I release my previous employers from any liability as a result of their disclosure of information about me to the Company. I also authorize the Company to provide truthful information concerning my employment with it to my future prospective employers and I agree to hold it harmless for providing such information.

I further understand that if employed I will be on a 90-day introductory period, and that termination for unsatisfactory performance during that period will not result in any Company responsibility for unemployment benefits. I further understand that completion of the introductory period does not confer any expectation of continued employment, and that if employed, my employment will be for no definite period and “at-will.”* AgreeDisagree

APPLICANT’S ATTESTATIONS CONTINUED

By signing this application, I certify that all of the information that I provide on this application and in any interview will be true, complete, and accurate. I understand that if I am employed and any such information is later found to be false or misleading in any respect, I will be dismissed.

I certify that I am hereby notified that the Company may obtain a consumer report or reports on me. I authorize this Company to obtain such a report or reports for use in connection with my application for employment and for other employment-related reasons. If hired, this authorization shall remain on file and serve as ongoing authorization for procurement of employment-related consumer reports at any time during my employment. I understand that the term “consumer report” includes, but is not limited to, credit checks, criminal background checks, Department of Motor Vehicle reports, and investigative consumer reports. I authorize the Company to conduct electronic inquiry related to my background, including review of all social networking sites and Internet sites and to make adverse decisions as a result of such inquiries. I further understand that the term “investigative consumer report” means a report in which information on my character, general reputation, personal characteristics, or mode of living is obtained through personal interviews with my neighbors, friends, or associates, or with others with whom I am acquainted or who may have knowledge concerning any such items of information.* AgreeDisagree

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Human Check*

Submit Application

RC Hospitality Solutions and 30A Escapes LLC

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

RC Hospitality Solutions - Administrative Operations Coordinator

Why Join Our Team?

Essential Duties and Responsibilities

Compensation:
Pay starting at $18.00/hr

Qualifications

Education and Experience

Computer Skills

Physical Demands

Work Hours

Apply for this position

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

RC Hospitality Solutions - Administrative Operations Coordinator

Why Join Our Team?

Essential Duties and Responsibilities

Compensation: Pay starting at $18.00/hr Qualifications

Education and Experience

Computer Skills

Physical Demands

Work Hours

Apply for this position

Compensation:
Pay starting at $18.00/hr

Qualifications